Job Description Summary:
The Center for Health and Health Care in Schools (CHHCS), located in the Department of Prevention and Community Health at the George Washington University Milken Institute School of Public Health (SPH), is a nonpartisan policy, resource and technical assistance center with a history of developing school-connected strategies for better health and education outcomes for children. CHHCS partners with foundations, government health and education agencies, school districts, and providers across the country to support their school-connected initiatives. This is an excellent opportunity for those interested in children’s health, school-community partnerships, and public health communications. Applicants considering this position are encouraged to visit our Web site to gain insight on the Center’s activities, www.healthinschools.org. Identify grant funding opportunities for the school health field, summarize, publish and distribute the grant opportunity announcements via listservs
Responsibilities of the Center Associate, CHHCS include:
Develop press releases for the Center and work with university and School of Public Health media relations regarding important announcements, events, and publication release dates
Research current resources, job descriptions, events, and current topics and format summaries to include in the Weekly Insider electronic newsletter
Create and schedule newsworthy posts and Center activity updates to social media outlets, such as Facebook and Twitter, and CHHCS listservs
Manage the electronic listservs via the Center's user database and Constant Contact mailing service
Initiate, develop, and implement additional communication opportunities as required
Conduct research for technical assistance requests, project-related activities, partnership opportunities, and other program support as needed
Coordinate logistics of meetings hosted by the Center, including preparing and distributing information and monitoring attendee correspondence.
Assemble and develop information and background materials for distribution at conferences and events
Supervise student employees, interns, and volunteers, including training, advising, performance reporting, and coordinating weekly schedules
Work with GWU/SPH HR to oversee CHHCS HR operations including recruitment, conducting interviews, checking references and facilitating paperwork for new hires
Assist supervisors in developing reports, memos, announcements and other articles by preparing materials from technical manuscripts, reports, correspondences, statistical charts, PowerPoint presentations, articles and brochures
Edit completed documents to assure grammatical accuracy, correctness of citations and terminology and relevance of data
Refer complex questions to senior staff and gather background information to ensure that the supervisor responds to the inquiries
Serve as primary point of contact when Director & Deputy Director are out of the office
Other program-related activities as requested.
Oversee implementation of all website projects including redesign of website layout and newsletter templates, database maintenance, strategic planning, and other tasks as needed
Serve as primary liaison between IT consultant company and the Center and conduct weekly project status updates with the IT account manager
Maintain website, weekly mailings, and social networks with up-to-date information and resources from the Center and its partner organizations
Ensure all website problems are resolved in a timely manner and train new staff members on web content updating procedures
Collect, format, organize, and publish substantive, relevant content for the Center website, listervs and weekly electronic publications
Greet visitors, answer and direct telephone and email inquiries appropriately by understanding and providing detailed information on programs, functions, policies and procedures
Maintain and organize files and keep electronic server files up to date, including reviewing, consolidating and disposing of obsolete information
Maintain an inventory of office supplies, equipment and machines and purchasing items when needed as well as place orders for books, instructional materials and resources upon approval from senior staff
Update office and web manuals as needed
Arrange for the repair and maintenance of office equipment
Other work-related duties as requested
Track vendor accounts and monthly billing for expense reporting
Assist with maintaining expense budgets and with composing drafts for justifications of expenses
Assist with acquiring receipts and invoices, and managing systems such as EAS and PCard reporting
Serve as contact to department timekeeper on behalf of hourly employees
Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Greets visitors and answers and directs telephone information on programs, functions, policies and procedures.,
Collects, organizes and presents substantive information to assist with management of the organization’s website content and electronic networks by: identifying relevant content to regularly update the website; researching and writing descriptions for resources to include in the Weekly Insider electronic newsletter; identifying grant funding opportunities for the school via listservs and the website using a content management system; managing social networking sites such as Facebook and Twitter; and managing electronic listservs.,
Assists with management of website contractor, troubleshoots website problems, and instructs part-time staff support on how to utilize the website content management system, social media outlets, and listservs. In addition, will identify, develop, and implement additional communication opportunities.,
Collects information to assist with developing visual and background materials; and assembles and distributes information related to meetings hosted by organization. Assists with recruitment, interviews, and supervision of interns and part-time graduate research assistants.,
Maintains/organizes files and assists supervisors in developing reports, memos, announcements and other articles by: preparing materials from technical manuscripts, reports, correspondence, and literature reviews.,
Assists with maintaining expense budgets and with composing drafts for justifications of expenses; and helps maintain and update organizational databases.,
Maintains an inventory of of office supplies, equipment and machines and purchases them when needed; coordinates repairs and maintenance of office equipment; and updates office/web manuals as needed.,
Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
The incumbent generally performs job duties in a normal business office environment. This involves working while sitting at a desk for extended periods of time. The job also includes significant event planning and execution, which requires a significant level of physical activity, including standing, walking, and occasionally lifting office supply items that may weigh up to 20 pounds. Additionally, the incumbent may be required to attend meetings in other offices, or deliver and/or retrieve information from other offices around campus.
The ability to operate basic office equipment such as personal computers, duplicating machines, fax machines and standard office telephones may also be required.
Preferred Qualifications:Experience with social media and/or WordPress
Bachelor’s degree in an appropriate area of specialization. Degree requirements may be substituted with an equivalent combination of education, training and experience.