General DescriptionThe candidate will be joining a high-functioning and collaborative team and will be expected to contribute to its values of respect, integrity, dependability, engagement, personal motivation, entrepreneurship, and, dedication to excellence and student success. High degree of self-motivation and engagement is the norm.
The Site Manager's primary responsibility is to assist the Summer Intensive Administrator and Carey staff in all aspects of planning and the day-to-day operation of the program and Group Leaders on their respective campus. The Site Manager is the central figure in providing the friendly, organized, and professional environment that is necessary for everyone else to do their jobs successfully. The Site Manager meets daily with Group Leaders. Additionally, this position is customer service oriented interacting with students, faculty, staff, and vendors.
Site Managers may be asked to assist with presenting specific assigned material to program participants. In preparation for the summer programs, administrative tasks such as copying, creating and maintaining spreadsheets, creating documents, preparing and leading sessions during Group Leader Training, and other duties as assigned are required. The Site Manager is also expected to solve problems and manage situations when they arise, and serve as the point of contact for program inquiries at their respective site. Site Managers will assist with Orientation programs as needed and assessment of Summer Intensive.
The Summer Intensive is a concentrated course of study to help incoming Carey Business School international graduate students adjust to American life and culture. Daily practice in writing and speaking English in a variety of contexts helps international students prepare for the academic, professional, and social challenges they will face. In addition, participants are introduced to resources and strategies to cope with living in a foreign country, from housing and transportation to health insurance and services.
Additional work week information:
- Summer position anticipated employment dates - June 26 - August 25, 2017.
- Before arriving for training: Complete any required pre-summer training, including any online training courses, All training and pre-summer training will be compensated.
- Some overtime and evening and weekend responsibilities during the Summer Intensive program - July 27 - August 11, 2017.
- Hours vary but typically average 36-40 hrs a week.
The primary duties and responsibilities of the job include but are not limited to:
- Enter student and staff data into a computer database and create and print lists, spreadsheets, and individual check-in sheets or labels from the database as needed.
- Work in conjunction with the Summer Intensive Administrator and Carey staff to contact local and online vendors to place orders and/or verify details for delivery and payment.
- Assist Summer Intensive administrators in setting up the office and planning SI events including but not limited to staff training and optional events.
- Create an "originals" binder and electronic folder for the office that includes forms to be used in the office by the staff for supplies, campus visit/visitor forms. Maintain this binder and folder in a designated area of the office.
- With the SI administrator, create a coverage schedule and track Group Leader hours.
- Attend and/or lead staff meetings as requested by SI administrators
- Work together as a team, keeping overall program goals in sight while managing a range of details.
- Help set the appropriate tone for the community, as described by Carey administrators. Anticipate and prevent potential problems.
- Troubleshoot problems as necessary.
- Communicate promptly, clearly, and sensitively with other administrators, staff, and students. Model professionalism.
- Represent the philosophy and policies of SI in a manner that fosters cooperation and respect among summer staff, students, and full-time Summer Intensive staff throughout the program.
- Assist with lunch, activities, opt-in trips as necessary.
- Consult with SI administrators each day regarding your workload and schedule. In addition to performing assigned tasks, provide assistance by taking initiative on general office tasks.
- Provide assistance in all aspects of the program as requested by Summer Intensive administrators. This typically includes: office duties, supply runs, and filling in when a Group Leader is absent due to illness or other extenuating circumstances.
- Assist program staff with working with the day-to-day needs of the program. This may include scheduling rooms for academic and non-academic activities, making arrangements for food delivery, and making arrangements for travel and guest accommodations.
- Advise the administrator of any disciplinary, emotional, or academic problem a student or Group Leader may be having as soon as you are aware of the issue.
- Assist with the culmination of the program, including inventorying, boxing, and storing materials, and returning appropriate materials as appropriate.
- Complete and submit an end-of-session site evaluation.
Note: This position is not benefits eligible.